Objective 3:
- Help set up and make preparations for the actual events.
Activities/Research:
- Assist the event planners in banquet orders.
- Calling and emailing hotels, restaurants, caterers to set up their services for events.
- Research different hotels and restaurants to use for future events.
- Compile booklets/brochures that will be given to attendees at the event.
Evidence:
- Include copies of banquet orders I fill out and/or emails I send to places.
When you select the Evidence 3 link in the navigation menu at the left you will see some of the completed forms and documents I did that deal with the hotels and event preparations for different events the company was planning. When completing these documents I used my knowledge especially from Writing 105- Forms of College Writing of editing and grammar so I correctly wrote these forms in a way that they were professional and correct. When dealing with my co-workers and especially the other event planners I most definitely used my knowledge from Interpersonal Communication and Communication Fundamentals in a way as to deal with them on a professional and mature level.
Before I started working with the event planners, I thought I had a general idea of what they did but after working with them even after just a few days, I realized that there was so much more that I didn't even think of. One of the aspects that I worked on the most were the Spec sheets for the hotels for some of the different events. The event planners would send me the spec sheet from the past event or a previous event and I would update all of the information needed going off of the current hotel contract and current agenda. Another aspect I would do was to make sure we met the hotel food and beverage minimum requirement for the event. I would look at the hotel's full catering menu and then plug in different options into a spreadsheet figuring out what it took to meet the minimum. You will find one of the spec sheets I completed along with one of the pricing sheets on the Evidence 3 page to the left of this.
In addition to these tasks I also proofread agendas, printed multiple forms and handouts for the actual events, and updated old documents to reflect the new events. I learned so much while working with the event planners and really got a feel of what it takes to plan an all the logistics of an event.
